HDS Express Transport Limited Privacy Policy

BACKGROUND:

HDS Express Transport Ltd is committed to protecting your privacy in all our dealings with you, whether through our website’s online services or through direct contact with our consultants. HDS Express Transport Ltd understands that your privacy is important to you and that you care about how your personal data is used. We respect and value the privacy of all our customers and suppliers and will only collect and use personal date in ways that are set out in this policy, and is consistent with our obligations and your rights under the law.

  1. Information About Us

HDS Express Transport Ltd

Ltd Company registered in England under company number 11089336.

Registered address: A & T Centre, C/o HDS Express Transport Ltd,

  36 Queens Road, Newbury, RG14 7NE

Trading Address: Woodside Farm, Priors Court Road, Hermitage, RG18 9TG

VAT Number: 286 5717 58

 

  1. What Does This Notice Cover?

This Privacy Information explains how we use your personal date; how it is collected, how it is held and how it is processed. It also explains your rights under the law relating to your personal data.

 

  1. What Is Personal Data?

Personal data is defined by the General Data Protection Regulation (EU Regulation 2016/679) (the “GDPR”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’.

Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, and we therefore follow the principles set out in the GDPR when we process your personal data.

Please note that clicking onto links on our website may result in you transferring to another website, where data privacy practices may be different to that of HDS Express Transport Ltd. Visitors should review the other websites’ privacy policies, as we have no control over what happens to information that is submitted to or collected by these third parties.

The personal data we use is set out in Part 5, below.

 

  1. What Are My Rights?

Under the GDPR, you have the following rights, which we will always work to uphold:

  1. The Right to be informed about our collection and use of your personal data. This Privacy Notice should tell you everything you need to know, but you can always contact us to find out more or to ask any questions using the details in Part 11.
  2. The Right to access the personal data we hold about you. Part 9 will tell you how to do this.
  3. The Right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete. Please contact us using the details in Part 11 to find out more.
  4. The Right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal data that we have. Please contact us using the details in Part 11 to find out more.
  5. The right to restrict (i.e. prevent) the processing of your personal data.
  6. The Right to object to us using your personal data for a particular purpose or purposes.
  7. The Right to data portability. This means that, if you have provided personal data to us directly, we are using it with your consent or for the performance of a contract, and that data is processed using automated means, you can ask us for a copy of that personal data to re-use with another service or business in many cases.
  8. Rights relating to automated decision-making and profiling. We do not use your personal data in this way.

For more information about our use of your personal data or exercising your rights as outlined above, please contact us using the details provided in Part 10.

Further information about your rights can also be obtained from the Information Commissioner’s Office or local Citizens Advice Bureau.

If you have any cause of complaint about our use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office.

  1. What Information Will You Collect and How Will You Use It?

We may collect some or all of the following personal data, this may vary according to your relationship with us:

  • Name
  • Home Address
  • Email Address
  • Telephone Number
  • Business Address
  • Job Title
  • National Insurance Number (employees and subcontractors)
  • Payment information, bank account and sort code for employees and suppliers. No payment card details are stored within our businesses IT equipment or written down at any point.

 

HDS Express Transport is a private company that is managed by its owners. There are no outside parties who may exert any influence or control over the running of the business. Should the ownership of HDS Express Transport Ltd change you will be notified and the implications for your information explained. Except in the case of complying with a legal or regulatory requirement, HDS Express Transport Ltd does not and will not disclose your information to third parties without your consent.

 

  1. How Long Will You Keep My Personal Data?

We keep information only for as long as we need it to administer the policy, manage our business or as required to fulfil statutory or regulatory requirements.

 

  1. Do You Share My Personal Data?

In some limited circumstances, we may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.

 

  1. How and Where Will You Store My Personal Data?

All the personal data that we obtain from you is held on our central in-house database, which is in the UK. This means that it will be fully protected under the GDPR.

 

  1. How Can I Access My Personal Data?

If you want to know what personal data we have about you, you can ask us for details of that personal data and a copy of it (where any such personal data is held). This is known as a “subject access request”.

All subject access requests should be made in writing and sent to the email or postal address shown in Part 10.

 

  1. How Do I Contact You?

To contact us about anything to do with your personal data and data protection, including to make a subject access request, please use the following details:

 

Data Controller: Sue Redfern

 

Email Address: sue@hdstrans.co.uk

 

Telephone Number: 01635 200700

 

Postal Address: HDS Express Transport Ltd, 3 Montague Drive, Greenham, Newbury RG19 8XR

 

  1. Website Disclaimer

Whilst HDS Express Transport Ltd uses reasonable care in publishing the information found on this website, it is provided purely for information and you should not rely upon without seeking further guidance and making independent enquiries.

HDS Express Transport Ltd gives no warranty over the completeness, accuracy, currency, adequacy, suitability of functionality of this website, or the information it contains nor makes any such warranty in respect of any information carried on any website operated by a third party which may be accessed from this website, nor that the information on this or any third party website has in any way been verified by HDS Express Transport Ltd.

By using this website you assume the risk that the information on this website may be incomplete, inaccurate, out of date or may not meet your requirements.

This website was created in England. Any interpretation of its content, claims or disputes (of whatever nature and not limited to contractual issues) shall be subject to the exclusive jurisdiction of the English Courts under English Law.

 

  1. Changes to this Privacy Notice

We may change this Privacy Notice from time to time. This may be necessary, for example, if the law changes, or if we change our business in a way that affects personal data protection.

 

  1. Copyright Notice

All information incorporated within this website is Copyright HDS Express Transport Ltd. This website has been created for and on behalf of HDS Express Transport Ltd.